PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT AT UNDP, SATURDAY, 27 FEBRUARY 2010

ADMINISTRATIVE ASSISTANT – NGA T97


Location : Yenagoa, NIGERIA

Application Deadline :05-Mar-10

Additional CategoryManagement

Type of Contract :Service Contract

Languages Required :English

Starting Date date when the selected canditate is expected to start)01-Apr-2010

Duration of Initial Contract :One year



BACKGROUND

Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and Administrative Assistant will provide administrative and financial support services to UNODC and project NGAT97 and support UNODC project implementation in a timely and accurate fashion, fully in line and consistent with UN rules, regulations and standards.



The Project Finance and Administrative Assistant will work in close collaboration with other assistants and team members of the UNODC Country office in Nigeria, and will receive guidance and advice as required from the Finance Officer on the rules and regulations framework related to procurement, administration and finance.



DUTIES AND RESPONSIBILITIES

Processes payment requests and documents in a timely manner for execution via ATLAS and ProFi.

Prepares procurement and service arrangement cases related to UNODC projects/work in Nigeria

Drafts letters, correspondence and simple reports as required/requested by the supervisor

Compiles information and provides summary reports/analysis and briefing folders as required

Establishes and maintains a filing and archive system for projects under assignment

Makes travel, mission and meeting arrangements for supervisors using existing ICT systems for such purposes

Supports the project coordinator/officer in the monitoring of project budgets and spending

Provides inputs to monthly and quarterly project progress reviews and periodic reports

Liaises with counterpart agencies (lower working levels) to ensure cooperation/coordination of project activities

Alerts supervisors on problems and opportunities arising during project implementation

Performs other duties as assigned



COMPETENCIES

Corporate Competencies

Demonstrates commitment to UNODC’s mission, vision and values.

Shows respect and adaptability for diversity (cultural, gender, religion, race)



Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience

Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills



Development and Operational Effectiveness

Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information

Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems



REQUIRED SKILLS AND EXPERIENCE

Education: University Degree in Accounting, Business or Public Administration, Finance, Law or relevant disciplines.



Experience:

2 to 3 years of relevant administrative/financial experience at national or international levels

Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc)

Experience in the UN ATLAS and ProFi systems will be considered a plus.

Excellent drafting and communication skills, both written and oral Proven Ability to work in a diverse team

Language: Fluency in any UN (preferably English) and national language of the duty station.



Applications should be submitted on line and include the UNDP Personal History Form (P11) posted at



http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.



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